Microsoft office for mac keyboard shortcuts you should know.
It is very important to learn keyboard shortcuts because it saves a lot of time no matter what you are dealing with on the computer. For easier and faster work on your mac computer, here is a list of some keyboard shortcuts you can use. The list consist of Microsoft office programs and some universal…
It is very important to learn keyboard shortcuts because it saves a lot of time no matter what you are dealing with on the computer.
For easier and faster work on your mac computer, here is a list of some keyboard shortcuts you can use. The list consist of Microsoft office programs and some universal shortcuts to start with.
| Shortcut (Mac) | Action |
|---|---|
| Basic Shortcuts Across Applications | |
| Cmd + P or Ctrl + P | |
| Cmd + F | Find |
| Cmd + X or Ctrl + X | Cut |
| Cmd + C or Ctrl + C | Copy |
| Cmd + V or Ctrl + V | Paste |
| Cmd + S or Ctrl + S | Save |
| Cmd + Z or Ctrl + Z | Undo |
| Cmd + Y or Ctrl + Y or Cmd + Shift + Z | Redo |
| Cmd + Ctrl + R | Minimize or maximize the ribbon |
| Microsoft OneNote | |
| Option + Tab | Switch between notebook sections |
| Cmd + Shift + Up Arrow | Move selected paragraphs up |
| Cmd + Shift + Down Arrow | Move selected paragraphs down |
| Cmd + Shift + Left Arrow | Move selected paragraphs left |
| Ctrl + Tab [ + Use arrow keys to move up or down] | Switch between pages |
| Shift + Return | Insert a line break |
| Cmd + D | Insert the current date |
| Cmd + Shift + Down Arrow | Insert the current date and time |
| Cmd + K | Insert a link |
| Option + Delete | Delete the word to the left |
| Fn + Option + Delete | Delete the word to the right |
| Ctrl + G | View a list of open notebooks |
| Cmd + Option + F | Search all notebooks |
| Cmd + N | Create a notebook page |
| Cmd + Shift + M | Move a page |
| Cmd + Shift + C | Copy a page |
| Microsoft Outlook – Email | |
| Cmd + N | Create a message |
| Cmd + S | Save the open message to Drafts |
| Cmd + Return | Send the open message |
| Cmd + E | Add an attachment to the open message |
| Cmd + K | Send and receive all messages |
| Cmd + R | Reply to the message |
| Shift + Cmd + R | Reply to all |
| Cmd + J | Forward the message |
| Microsoft Outlook – Calendar, Notes, Tasks, and Contacts | |
| Cmd + N | Create an event, note, task, or contact |
| Cmd + O (letter O) | Open the selected event, note, task, or contact |
| Delete | Delete the selected event, note, task, or contact |
| Shift + Ctrl + [ | Navigate to the previous pane |
| Shift + Ctrl + ] | Navigate to the next pane |
| Cmd + T | Switch the calendar view to include today |
| Cmd + J | Send the note as an email |
| Microsoft Outlook – Flagging Messages, Tasks, and Contacts | |
| Ctrl + 1 | Today |
| Ctrl + 2 | Tomorrow |
| Ctrl + 3 | This week |
| Ctrl + 4 | Next week |
| Ctrl + 5 | No due date |
| Ctrl + 6 | Custom due date |
| Ctrl + = | Add a reminder |
| 0 (zero) | Mark complete |
| Microsoft Excel | |
| Ctrl + Shift + = | Insert cells |
| Cmd + – or Ctrl + – | Delete cells |
| Cmd + Shift + K | Group selected cells |
| Cmd + Shift + J | Ungroup selected cells |
| Cmd + K or Ctrl + K | Insert a hyperlink |
| Cmd + D or Ctrl + D | Fill down |
| Cmd + R or Ctrl + R | Fill right |
| Ctrl + ; (semicolon) | Enter the date |
| Cmd + ; (semicolon) | Enter the time |
| Cmd + Shift + * (asterisk) | Select only visible cells |
| Shift + Delete | Select only the active cell when multiple cells are selected |
| Shift + Spacebar | Select the row |
| Ctrl + 9 | Hide rows |
| Ctrl + Shift + ( | Unhide rows |
| Ctrl + Spacebar | Select the column |
| Ctrl + 0 (zero) | Hide columns |
| Ctrl + Shift + ) | Unhide columns |
| Shift + Return | Complete an entry and move up |
| Tab | Complete an entry and move right |
| Shift + Tab | Complete an entry and move left |
| Esc | Cancel an entry |
| Shift + F2 | Insert, open, or edit a comment |
| Ctrl + Delete | Scroll to the active cell in a worksheet |
| Tab | Move between unlocked cells on a protected worksheet |
| Ctrl + Page Down or Option + Right Arrow | Move to the next sheet in a workbook |
| Ctrl + Page Up or Option + Left Arrow | Move to the previous sheet in a workbook |
| Home or Fn + Left Arrow | Move to the beginning of the row |
| Ctrl + Home or Ctrl + Fn + Left Arrow | Move to the beginning of the sheet |
| Ctrl + End or Ctrl + Fn + Right Arrow | Move to the last cell in use on the sheet |
| Page Up or Fn + Up Arrow | Move up one screen |
| Page Down or Fn + Down Arrow | Move down one screen |
| Option + Page Up or Fn + Option + Up Arrow | Move left one screen |
| Option + Page Down or Fn + Option + Down Arrow | Move right one screen |
| Microsoft PowerPoint | |
| Cmd + N | Create a presentation |
| Cmd + O (letter O) | Open a presentation |
| Cmd + W | Close a presentation |
| Cmd + P | Print a presentation |
| Cmd + S | Save a presentation |
| Cmd + Shift + N or Ctrl + N | Insert a slide |
| Cmd + Shift + Return | Play from the first slide |
| Cmd + Return | Play from the current slide |
| Esc or Cmd + . (period) or – (hyphen) | End the slide show |
| Ctrl + H | Hide the pointer |
| Cmd + 1 | Normal view |
| Cmd + 2 | Slider sorter view |
| Cmd + 3 | Notes page view |
| Cmd + 4 | Outline view |
| Cmd + Ctrl + F | Full screen view |
| Option + Return | Presenter view |
| B | Turn the screen black while in presentation mode |
| W | Turn the screen white while in presentation mode |
| Microsoft Word | |
| Cmd + E | Center a paragraph |
| Cmd + J | Justify a paragraph |
| Cmd + L | Left align a paragraph |
| Cmd + R | Right align a paragraph |
| Cmd + Shift + > | Increase font size |
| Cmd + Shift + | Decrease font size |
| Cmd + Shift + A | Apply all capital letters |
| Cmd + B | Apply bold |
| Cmd + I (letter I) | Apply italics |
| Cmd + U | Apply underline |
| Cmd + Shift + D | Apply double underline |
| Cmd + 1 | Single-spacing |
| Cmd + 2 | Double-spacing |
| Cmd + 5 | 1.5 line-spacing |
| Shift + Return | Insert a line break |
| Shift + Enter | Insert a page break |
| Cmd + Shift + Enter | Insert a column break |
| Option + G | Insert a copyright symbol |
| Option + 2 | Insert a trademark symbol |
| Option + R | Insert a registered trademark symbol |
| Option + ; (semicolon) | Insert an ellipsis |
| Cmd + Shift + N | Apply style – Normal |
| Cmd + Shift + L | Apply style – List |
| Cmd + Option + 1 | Apply style – Heading 1 |
| Cmd + Option + 2 | Apply style – Heading 2 |
| Cmd + Option + 3 | Apply style – Heading 3 |
